“One Med Card Away from a Violation” – A Real-World Complia

We recently worked with a small carrier out of Indiana — two trucks, one dispatcher, and a husband-wife team managing everything.

They were doing well… until one day, their driver was pulled into a roadside inspection.

Everything looked fine.

Logs were clean. Truck was maintained. Load was legal.

But the DOT officer asked for something simple:

“Let me see your medical certificate.”

The driver hesitated. “I think I left it at home.”

🚨 That small slip-up triggered a citation, a CSA point, and a compliance review within weeks.

Here’s the thing: the med card was actually valid — it just wasn’t in the cab and logged properly in the driver file.

That one missing document could’ve cost them their operating authority.

✅ No copy of the med card in the cab folder
✅ No updated copy in the driver qualification file
✅ No reminder system for expiration dates
✅ No audit of files in the past 12 months

They didn’t do anything wrong on purpose — they just didn’t know what FMCSA expected.

When they called us, we did a full compliance review:

✔️ Rebuilt their driver files from scratch
✔️ Organized cab folders for each truck
✔️ Set up automated alerts for CDL and med card renewals
✔️ Enrolled them in our drug & alcohol consortium
✔️ Reviewed their logs and IFTA filings
✔️ Filed their overdue MCS-150 update
✔️ Prepped them for their safety audit — which they passed

Sometimes it’s not about big mistakes — it’s about tiny, overlooked details that DOT will catch.

If you don’t have time to track every permit, file, and regulation, we do.

At LT Advisors, we help carriers stay compliant, organized, and safe — so you can stay on the road and in business.

Need help before something goes wrong?
Let us review your files, set up your systems, and protect your DOT number.

📧 info@safetyltadvisors.com
📞 +1 267 777 1767

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